OpenBook Scanning and Reading Software User’s Guide VERSION 8.0 Freedom Scientific February 2008 PUBLISHED BY Freedom Scientific 11800 31st Court North St. Petersburg, Florida 33716-1805 USA http://www.FreedomScientific.com Information in this document is subject to change without notice. No part of this publication may be reproduced or transmitted in any form or any means electronic or mechanical, for any purpose, without the express written permission of Freedom Scientific. Copyright © 1993 - 2008 Freedom Scientific. All Rights Reserved. JAWS is a registered trademark of Freedom Scientific in the United States and other countries. Microsoft, Windows 2000, Windows XP, and Windows Vista are registered trademarks™ of Microsoft Corporation in the U.S. and/or other countries. OpenBook contains technology licensed and/or developed by Nuance Inc. ©. OpenBook uses an encoding engine developed by L.A.M.E. to convert OpenBook supported files into .wav or .mp3 file formats. L.A.M.E. website http://www.mp3dev.org FineReader? recognition technology (c) ABBYY(tm), Moscow, Russia. The Sentry Spelling-Checker Engine Copyright © 1999 Wintertree Software Inc. Wordsmyth Educational Dictionary Thesaurus Copyright Wordsmyth, Ithaca, New York. BuckScan technology is copyrighted © PDS and appears in OpenBook thanks to the courtesy of Noel Runyan of Personal Data Systems, Inc. Portions of this product were created using technology licensed from Inso Corporation. Portions of this product were created using LEADTOOLS ? 1991-2000, LEAD Technologies Inc. All rights reserved. Important Notice to All Users of Freedom Scientific's Recognition Products Freedom Scientific's recognition products, including OpenBook, permit a user to read and store almost any document available today. Most printed materials are copyrighted under the laws of the United States and foreign countries. It is illegal to copy or reproduce on disk or paper, by use of this machine or any other means, materials for which you or your company do not own the copyright unless you have the permission of the copyright owner or unless your activity comes within some of the limited exceptions of the copyright laws. Copyright infringement carries with it serious civil and criminal penalties under the law. Do NOT use this device to copy materials illegally. Your license to use the software in or with this machine also prohibits such activities. This system is intended solely for copying and reproduction of files for which you have the legal right to make copies. If you have questions about what you can legally copy, consult your attorney or the owner of the copyright in question. Table of Contents OpenBook 1 Scanning and Reading Software 1 Introduction OpenBook User’s Guide 1 About this Guide 1 Documentation Conventions 1 Book 1 Quick Start to OpenBook 3 Welcome to OpenBook 3 System Requirements 3 Installing OpenBook 4 Uninstalling OpenBook 5 Registering OpenBook 5 Initial Registration 5 Changing Your Registration 7 Getting Started 7 Launching OpenBook 7 Closing OpenBook 8 Scanning and Reading 8 Getting Help 9 Online Help System 9 Context-Sensitive Help 11 OpenBook User’s Guide 11 Technical Support 12 About OpenBook 12 Migrating Files from a Prior Version of OpenBook 12 Book 2 Navigating OpenBook 15 Use Your Keyboard or Your Mouse 15 Using the Keyboard with OpenBook 15 Using the Mouse with OpenBook 18 Book 3 User Interface, Dialog boxes & Controls 19 Introduction to the User Interface 19 Title Bar 19 Menu Bar 20 Document Window 21 Status Bar 21 Scroll Bar 21 Dialog boxes & Controls 22 Multi-Page Dialog Boxes 22 Radio Buttons 23 Edit Fields 23 Edit Combo Box 23 Combo Box 23 Edit Spin Box 24 Check Box 24 Buttons 24 Tree View 24 Book 4 Adjusting Speech 25 Selecting Voices 25 Synthesizer 27 Language 29 Voice Name 29 Voice Rate 30 Voice Volume 31 Voice Pitch 31 Voice Punctuation 32 Key Echo 33 Announce Capital Letters 34 Tones 35 Progress Messages 35 Announce Shortcut and Access Keys 36 Announce Dialog box Controls 36 Announce Headers and Footers 37 Book 5 Adjusting Visual Settings 39 Low Vision Menu 39 Visual Settings Properties page 40 Book 6 Using Settings Files 42 Understanding Settings Files 42 Save the Settings 42 Retrieve Settings 43 Delete Settings 44 Book 7 Scanning 45 Introduction to Scanning 45 Scan and Insert New Page 46 2-page Scanning 46 Recognize Columns 46 Re-recognize Pages 47 BuckScan 49 Color Scanning 49 Scan for Accuracy / Scan for Speed 51 Scan and Replace Current Page 52 Scan Preview 52 Photocopying Documents 52 Scanning from Word 53 Book 8 Reading 55 Reading with OpenBook 55 Reading Using Say All 57 Fast Forward and Rewind 57 Skim Read 58 Movement Unit 59 Dictionary 60 Pronunciation Dictionary 60 Thesaurus 62 Page Scrolling 62 Extra Pause After Each Sentence 62 Hide Spotlight for Braille Tracking 63 Book 9 Navigating Documents 64 Go to Navigation 64 Bookmarks 66 Highlights 68 Comments 71 Find 73 Find and Replace Text 74 Book 10 Editing 75 Basic Editing Commands 76 Undo 76 Cut 76 Copy 76 Paste 77 Delete 77 Select All on Current Page 77 Renumber Pages 77 Insert Page Break 78 Delete Page Break 78 Move Page 79 Delete Current Page 79 Remove Headers and Footers 79 Spell Check 80 Word Count 80 OCR Correction 81 Book 11 Managing Files 83 Basic File Operations 84 Creating a New File 84 Opening a File 85 Appending a File 90 Closing a File 91 Saving a File 91 Save As 91 Creating a New Folder 92 Save Pages 93 Saving to Audio 94 Document Properties 96 Importing and Exporting Braille Files 96 Playing Audio Files 97 Book 12 Low Vision Features 99 Masking 99 Text View 100 Exact View 100 Split View 102 Scrolling the View 104 Zoom Exact View 105 Delete Exact View 105 Book 13 Printing 106 Number of Copies 106 Selecting a Print Range 107 Changing Print Font 107 Changing Printers 109 Page Orientation 109 Choosing Paper Size 110 Selecting a Paper Source 110 Setting Page Margins 111 Book 14 Faxing 112 Sending Faxes 112 Fax Settings 114 Sender Information 114 Redialing Options 114 Receive Faxes 115 Advanced Fax Settings 115 Receiving Faxes 116 Book 15 Embossing 117 Setting Up Your Embosser 117 Embossing a Document 118 Number of Copies 118 Changing Emboss Settings 118 Computer Braille vs. Grade 2 Braille 120 Selecting an Emboss Range 121 Mark Emphasis Text 121 Book 16 Book Search 123 Quick Book Search 123 Advanced Book Search 124 Book 17 Using Your Notetaker 127 Supported Notetakers 127 Preparing Your Notetaker 127 Freedom Scientific Notetakers 127 Freedom Scientific's PAC Mate 127 Pulse Data HumanWare Products 128 Setting Up OpenBook 129 Using Auto-Detect 129 Manually Setting Up OpenBook 129 Changing Settings 130 Opening Files 131 Saving Files 131 Book 18 Launchable Applications 132 Adding New Launchable Applications 132 Editing Launchable Applications 134 Deleting Launchable Applications 135 Book 19 Advanced Scanning 136 Scanner Selection 136 Scanning Settings 137 Scanning Mode 137 Scanning Contrast 141 Page Orientation 143 Scanning 144 Recognize Text Using 145 Text Type 147 Recognition Languages 148 Image Format 148 Setting Document Boundaries 149 Batch Images Location 150 De-skew 150 De-speckle 151 White on Black 151 Language Analyst 152 Discard Blank Pages 153 Emphasis Text 154 Uncertain Text 154 Uncertain Text Marker 155 Book 20 Using a Braille Display 156 Enabling Braille 157 Adding a Braille Display 157 Changing the Default Braille Display 158 Grade Two Braille Options 158 Braille Flash Messages 159 Linking and Unlinking the Cursor 161 Status Cells 162 Changing the Braille Cursor 163 Book 21 OpenBook with Multiple Users 165 Enabling Multiple Users 165 Logging In 165 Book 22 Desktop Keyboard Layout 167 Reading 167 Audio File Navigation 168 Navigation 169 Help 170 Text Selection 170 Scanning 171 Visual Settings 172 OpenBook Feature Hotkeys 173 Book 23 Laptop Keyboard Layout 176 Reading 176 Audio File Navigation 177 Navigation 178 Help 180 Text Selection 180 Scanning 181 Visual Settings 181 OpenBook Feature Hotkeys 183 Book 24 Traditional (Ruby) Keyboard Layout 186 Reading 186 Audio File Navigation 186 Navigation 187 Help 188 Text Selection 188 Scanning 189 Visual Settings 190 OpenBook Feature Hotkeys 191 Using a Laptop Keyboard Layout – Traditional 193 Introduction OpenBook User’s Guide About this Guide The OpenBook User’s Guide teaches you to use and customize OpenBook’s scanning and reading capabilities to fit your personal needs. The first book, the Quick Start Guide, gives you the basics to get up and running with OpenBook. Following the Quick Start Guide are more books that give complete instructions to all of OpenBook’s features. Finally you will find a list of keystrokes for quick reference. These keystroke are also available in the back of the print and Braille Quick Start Guide as perforated reference cards. However you decide to use this guide, we will lead you to a more productive computing experience with this scanning and reading software. Documentation Conventions In the OpenBook User’s Guide we will refer to various commands, menu options, and other selections. To make reading this guide as simple as possible, we have included a sample of the following conventions. When instructing you to type text into a command line or input field, the text will appear in this type style: C:\Openbk8\Obu.exe. A hot key is a combination of keys pressed on the keyboard, which invokes the same response regardless of the application you are currently using. A hot key can be a single key on the keyboard, but more commonly it is several keys pressed in combination. For example, ALT+CTRL+O requires you to press all three keys simultaneously. Alternatively, shortcut keys invoke a different action depending on the application in which you are currently working. Shortcut keys also can be one key or multiple keys pressed in combination. Shortcut keys may also require you to press a sequence of keys, such as ALT+F, O. In this case, you would press the ALT key and the F key, release them, and then press the O key. These hot keys and shortcut keys will appear in bold text throughout the User’s Guide. Another convention we use in this Guide is the reference regarding the active state of an item. When we refer to an item in the active state, we mean that OpenBook is focusing on the item and certain keystrokes performed affect that item. OpenBook gives both auditory and visual feedback to indicate the active state. Book 1 Quick Start to OpenBook Welcome to OpenBook OpenBook is a software program that transforms your personal computer and scanner into a full-featured reading machine. Use any of today’s popular scanners to scan your favorite magazine, book, or newspaper article, and let OpenBook read that page aloud to you. Or open an electronic file from any of today’s most popular applications and edit at will. With OpenBook nothing is left inaccessible and even better, you are in control of how a page is read and presented on your computer screen. System Requirements The recommended system requirements for OpenBook include a personal computer with Windows 2000, Windows XP, or Windows Vista. Specification Minimum Requirement Processor speed 500 MHz Intel® Pentium® or faster Memory (RAM) 256 MB (512 MB recommended Available hard disk space for installation 460 MB Video 256 color graphics Sound Windows compatible sound card and speakers Keyboard 104 key Keyboard Scanner A TWAIN or WIA-compatible flatbed scanner CD ROM Drive Installing OpenBook 1. Insert the OpenBook CD into your CD-ROM drive. 2. The OpenBook Setup program starts. You will hear the installation speak the instructions as they appear on your screen. Follow these instructions to complete the OpenBook installation. Note: Have your software serial number handy. The serial number is located on the outside of the box and on the outside of OpenBook’s CD jacket. When you type in your serial number be sure to include any dashes. If your OpenBook installation CD does not start automatically, go to the Start button, select Run, and type D:\setup. If your CD-ROM drive is not D, substitute the correct drive letter. The OpenBook setup program will then begin. Choose to run the Typical or Custom installation of OpenBook. The Typical installation assumes that you want to install the default files, that you approve of OpenBook’s default location on your hard drive, and that you want the standard launchable programs configured. Use the Custom installation if you want to specify how OpenBook configures launchable applications, install additional recognition languages, and/or specify where OpenBook is stored on your hard drive. Note: When you install OpenBook your scanner is automatically detected. Uninstalling OpenBook To uninstall OpenBook go to the Programs Menu and select OpenBook 8.0. In the Tools submenu select the Uninstall OpenBook option. Registering OpenBook Initial Registration Once you have completed the installation of OpenBook, you are ready to register your software license with Freedom Scientific. We encourage you to register your software. Registering your software costs you nothing, takes just a few minutes, and is the best way for you to receive quality service. Failing to register your software prevents us from providing you with technical support. You can register your software in one of two ways. The quickest and easiest option is to register over the telephone by contacting Freedom Scientific at (800) 444-4443 or (727) 803-8000. When you call, you will need to provide your name, OpenBook serial number, and an address. You can also register by e-mail. To register by e-mail: 1. Start OpenBook if it is not already running. 2. Go to the File Menu and select Open or press CTRL+O. 3. Type in the Filename edit box, registration.obx and then press ENTER. 4. The registration document will open. 5. Press CTRL+E to toggle to the Edit Mode in OpenBook. 6. Use your ARROW keys to move down the screen and fill in the information requested. 7. When finished, save the information by pressing CTRL+S. 8. Send an e-mail message to register@freedomscientific.com. Be sure to enter your product serial number in the subject line of the message and attach the registration form you just completed. Changing Your Registration If you need to change your registration information, such as your address or phone number, contact Freedom Scientific at the phone number listed above and provide your updated information. You can also send an e-mail containing your updated information to register@freedomscientific.com. Getting Started Launching OpenBook OpenBook gives you a variety of ways to launch the program. * Press the hot key, ALT+CTRL+O, which is automatically assigned when you install OpenBook. * Double-click the OpenBook icon on your desktop. * Go to the Start menu and select Programs. Choose OpenBook 8.0 from the OpenBook 8.0 menu. Once launched, OpenBook opens with a blank untitled document from which you can begin working or if you prefer, you can change the startup document to be the document you were working on last. To do this, go to the Settings Menu and select General Settings (ALT+G, G). In the General Settings Dialog box, press TAB until you arrive on the Open Untitled Document on Startup radio button. Press the DOWN ARROW key to select the Open Last Document on Startup radio button. If you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Exit this properties page by pressing ENTER. Next, to change the settings so that OpenBook is always in this Mode, open the Settings Menu again (ALT+G). From the Menu, choose Save the Settings... . In the Save Settings dialog box, press ENTER to make the changes part of the default settings. For more information on this feature, please see the book, Using Settings Files. Closing OpenBook You can close OpenBook like any other Windows application by pressing ALT+F4, point the mouse and left click on the X in the top right hand corner of the window, or select Exit from the File menu. Scanning and Reading OpenBook combines the best in scanning and reading features to convert printed media into electronic format. It then displays and reads the content aloud giving you access to material that would otherwise be inaccessible or difficult to read. When you install OpenBook, the Eloquence text-to-speech software from Nuance is also installed. You can scan, edit or read a document. Additionally, you can customize the scanning, reading, and display properties of OpenBook. Here are a few shortcut keys to get you started with OpenBook. * To have OpenBook read to you, press INSERT+DOWN ARROW. * To scan, press SPACEBAR or F4. * To toggle between Edit Mode and Read-only Mode, press CTRL+E. * To silence speech press the CTRL key. * To read faster, press ALT+CTRL+PAGE UP. * To read slower, press ALT+CTRL+PAGE DOWN. Getting Help Online Help System OpenBook’s Online Help System consists of three components, the Contents page with its tree view of books and topics, the Index page with its alphabetical listing of topics, and the Text View, which displays all topic content. When you launch Help, OpenBook places you in the Text View. To move from the Text View to the Tree View of books and topics, press F6. To return and begin reading the contents in the Text View, press F6 again. To navigate the books in the tree, use the UP and DOWN ARROW keys. The RIGHT ARROW key expands books to display the topics, while the LEFT ARROW key closes books. When you find the topic you want to read, press ENTER on the standard keypad. OpenBook Help displays that topic and automatically begins reading the contents. Note: To display the selected topic in the Text View, you must press ENTER. Simply moving back to the Text View without pressing ENTER does not display or read the newly selected topic. The Index page is particularly helpful if you are searching for a particular topic because it lists help topics in alphabetical order. To move between the Contents and the Index pages of Help, press CTRL+TAB. Navigating the Index’s list of topics is similar to navigating the Tree View of the Contents page in that you can use the UP and DOWN ARROW keys to move you up and down the list of topics. Or if you know the topic you want to find, type its first letter. For instance, you want information on the Zoom feature of OpenBook. You would then type the letter Z. The Index automatically moves through the list to that topic or to a topic that begins with the letter Z. You can also navigate OpenBook’s Help System by pressing the TAB key. When you press the TAB key, you cycle between the three controls in Help. Pressing the TAB key once activates the Tree View or Index list, use the ARROW keys to navigate or open and close topics. Pressing the TAB key twice, activates the Tab Control on the Contents or Index page, use the LEFT and RIGHT ARROW keys to switch between the Contents or Index page. Pressing the TAB key again activates the Text View where the topic contents are displayed. Here you can press INSERT+DOWN ARROW to read or the ARROW keys to navigate the contents. Context-Sensitive Help When you are in a dialog box, press SHIFT+F1 to read the context-sensitive help message for the current item. You can also access context-sensitive help by right clicking the mouse on a control and selecting “What’s This” or by clicking on the ? (question mark) symbol at the top right corner of the dialog box and then clicking on a control. OpenBook User’s Guide We provide you with the content of the OpenBook Online Help System in the OpenBook User’s Guide, which uses large text for easy reading. The manual contains the Quick Start Guide, a detailed description of OpenBook’s features, and pull out reference cards. Technical Support If you do not find the answers to questions or problems that you have, contact Freedom Scientific Technical Support, (727) 803-8600 or e-mail Support@FreedomScientific.com. Office hours are from Monday through Friday 8:30 A.M. to 7:00 P.M. Eastern Standard Time. Please have the following information on hand: * Product serial number used for registration. * Product name and version number. * Type of computer hardware you are using. * Software version number of Windows. About OpenBook Select About OpenBook from the Help menu on the OpenBook user interface to view the version number of OpenBook you are currently running and its serial number. Migrating Files from a Prior Version of OpenBook If you have updated from a previous version of OpenBook, you probably have files stored in your old Library folder that you would like to be able to access in OpenBook 8.0. When you uninstall a prior version, the OpenBook folder, which contains the Library, remains on your hard drive to ensure any files saved in these folders are not removed. The following procedures will show you how to navigate to and open these files, as well as move the older files to your new library folder. To open files that are located in a previous OpenBook library, do the following: 1. Press CTRL+O to open the Select a File to Open dialog box. 2. Press SHIFT+TAB two times to move to the Look in combo box and press UP ARROW until you hear Local Disk( C:). 3. Press TAB to move to the Files list view and use the arrow keys to locate the folder of the previous OpenBook installation and press ENTER. For example, if the last version installed was 7.02, locate the folder OpenBK7. 4. Locate the folder Users and press ENTER. 5. Locate the folder Default and Press ENTER. 6. Locate the folder Library and Press ENTER to open the Library folder. 7. Locate the category folder that contains the file you wish to open and press ENTER. 8. Locate the file and press ENTER to open it. If you need to regularly access files from a previous library, you will find it more convenient to simply copy the entire library, or selected contents, into your OpenBook 8.0 library. To copy a library, do the following: Note: These steps assume you are familiar with navigating the Windows operating system with your screen reader or screen magnification software. 1. Press WINDOWS Key+R to open the Run dialog box and type c:\OpenBKX\users\default\library (where X refers to the version number, such as 6 or 7) and press ENTER. 2. When the Library folder opens, press and hold the CTRL key while navigating through the list of folders using UP or DOWN ARROW. When you locate a folder that contains files, press the SPACEBAR to select it. Continue until you have selected all of the folders you want. Alternatively, if all of the folders contain important files, simply press CTRL+A to select everything at once. 3. Press CTRL+C to copy. 4. Press WINDOWS Key+R to open the Run dialog box again and type c:\OpenBK8\users\default\library and press ENTER. 5. When the Library folder opens, press CTRL+V to paste. If you receive a dialog box telling you that folders already exist, select Yes to all. All files from your previous library are now available in the OpenBook 8.0 library. Book 2 Navigating OpenBook Use Your Keyboard or Your Mouse With OpenBook, you can use your mouse or your keyboard to access most features. Many people use a combination of the two. The OpenBook documentation gives you information on performing actions with both the keyboard and the mouse. For example, you can either press ALT+F to access the File menu, or you can point and click the word File with the mouse. Using the Keyboard with OpenBook OpenBook uses many Microsoft Windows® keyboard commands. For instance, special keys such as ALT, CTRL, SHIFT, TAB, and INSERT are often combined with the Function Keys i.e., F1 through F12, to perform specific operations such as closing an application (ALT+F4). Special keys can also be combined with a letter to invoke a command for example, CTRL+S, which saves the current document without closing it. Or they can be combined with letters assigned to features such as ALT+S, which accesses the Scan menu. By default, OpenBook does not announce these keystrokes, also known as shortcut keys and access keys. To have OpenBook announce these keystrokes, type the following: ALT+G, G, ALT+K. This takes you to the General Settings Properties page. After you press ALT+K, OpenBook should say "Announce Shortcut and Access Keys: checked.” Press ENTER to save the settings and close the dialog box. Tip: The underlined letter on a menu, a command button, or a dialog box option identifies the Access key, while Shortcut keys usually correspond to a command name on a menu. If you are unsure how an item or control works you can activate context sensitive help with SHIFT+F1 on the keyboard. To use this feature press the TAB key to move to the button that you want to see the help for and press SHIFT+F1. OpenBook Keyboard Layouts OpenBook lets you choose from three different keyboard layouts depending on the type of keyboard you use. Select from Desktop, Laptop, or Traditional (Ruby). Additionally, if you use multiple Freedom Scientific products, many keystrokes in the Desktop and Laptop layouts mirror those found in JAWS, MAGic, and the PAC Mate to make it easier when switching between these applications. If your keyboard has a numeric keypad, usually located on the right side of the keyboard, choose desktop. Many OpenBook keystrokes will use this numeric keypad. Refer to the Topic Desktop Keyboard Layout for a complete list of desktop keystrokes. Note: The desktop keyboard layout is selected by default.  If your keyboard does not have a numeric keypad, as is the case with most laptop computers, choose laptop. Refer to the topic Laptop Keyboard Layout for a complete list of laptop keystrokes.  If you have used OpenBook for many years and prefer the traditional OpenBook keystrokes, choose Traditional (Ruby). Refer to the topic Traditional (Ruby) Keyboard Layout for a complete list of the Traditional OpenBook keystrokes. To change the keyboard layout: 1. Press ALT+G to open the Settings menu. 2. Press K to open the Keyboard Settings dialog box. 3. When this dialog box opens, the Keyboard Layout combo box is active. 4. Use UP or DOWN ARROW to locate the keyboard layout you want to use. 5. TAB to the Ok button and press SPACEBAR. Note: In both Desktop and Laptop keyboard layouts, you must press the CAPS LOCK key twice quickly in order to toggle all caps on or off. This is because the CAPS LOCK key is also used to perform certain OpenBook commands, such as CAPS LOCK+DOWN ARROW to begin a Say All. Using the Mouse with OpenBook Point & Click With OpenBook you don’t have to learn keystrokes to perform actions. You can use the mouse to point at items on the user interface, and click the buttons to activate features. For example, if you are in a dialog box, you can use your mouse to click directly on any option in the dialog box to select it. If you are not sure how to activate a feature, use your mouse to open the menus and find the feature you need. Left Click vs. Right Click The left mouse button is the more commonly used mouse button because it activates menus and buttons. Alternatively, the right mouse button provides useful shortcuts to many items found under OpenBook’s menus. Right click on the user interface to see a context menu or right click on a button to view context sensitive help. To use the context sensitive help feature, move the mouse to the control you want help on and right click. A “What's This” button appears. Move you mouse over this button and click the left mouse button to have OpenBook open and read the context sensitive help topic. Book 3 User Interface, Dialog boxes & Controls Introduction to the User Interface The user interface automatically opens when you launch OpenBook. To open the program, press ALT+CTRL+O or select it in the Programs Menu. The OpenBook user interface consists of the Title Bar, the Menu Bar, the Document Window, the Status Bar, and the Scroll Bar. You can work in other applications without closing the OpenBook program by using ALT+TAB. When you want to return to OpenBook, press ALT+TAB again. If you have more than two applications opened at the same time, you hold the ALT key down while you press the TAB key until you reach the application you want to work in. Title Bar The Title Bar is the blue bar across the top of the application, which says, “OpenBook – [name of the file/document].” Locate the OpenBook Title Bar at the very top of the window. Press INSERT+T to hear the text of the Title Bar. To open the Application System Menu, press ALT+SPACEBAR, or click the OpenBook icon on the left side of the Title Bar. The Application Menu contains six items: * Restore – This item restores the application window to its previous size and location. * Move – With this item you can change the location of the application window. * Size – This item lets you change the size of the application window. * Minimize – This item reduces the application window to an icon. * Maximize – This item enlarges the application window so that it fills the screen. * Close – This item closes the application window. (ALT+F4) Located on the right side of the Title Bar are three small icons. These icons provide an alternative way to minimize, maximize, restore, or close your application. You access these icons with the mouse. Menu Bar The Menu Bar is located just below the Title Bar and contains the File, Edit, Scan, View, Tools, Advanced, Settings, Low Vision, Window, and Help Menus. To open these menus press ALT and the underlined letter, also referred to as the Access key. For example, press ALT+F to open the File menu. Document Window The Document Window also referred as the Text View is the main area of the user interface, which remains blank until you open, scan, or type content into a new document. Depending on the amount of memory in your computer, you can have multiple document windows open at the same time. Each document can be in either Edit Mode or Read-only Mode. Similarly, you can scan multiple documents into OpenBook and view each document by pressing CTRL+TAB. Status Bar The Status Bar appears at the bottom of the document window. The left side displays the line the edit or reading cursor is on, the total number of lines in the document, the page number, and the total number of pages. For example, line 20 of 87, page 2 of 2. To read the Status Bar, press INSERT+PAGE DOWN. You can determine whether or not the status bar is displayed from the View Menu. Scroll Bar The Scroll Bar is the shaded bar along the right side of the document window. It allows you to view other parts of a document. You scroll a document using the UP and DOWN ARROW keys or the PAGE UP and PAGE DOWN keys on your keyboard. If you are a mouse user, left click your mouse on either the Scroll Up or Scroll Down Arrow. Or drag the box between the Scroll Arrows up or down by pressing and holding the left button on your mouse. Dialog boxes & Controls Dialog boxes are smaller windows that usually appear from a menu choice. They contain controls used to configure various settings. There are many types of controls in a dialog box, such as edit fields, and combo boxes. In dialog boxes, TAB moves you forward through the controls, while SHIFT+TAB moves you backwards. When a dialog box opens, OpenBook automatically speaks the dialog box text as well as the first control. To hear the text again along with all of the controls available in the dialog box, press INSERT+B. Multi-Page Dialog Boxes A Multi-Page dialog box is a dialog box with multiple pages. When you open a multi-page dialog box, the name of the current page is announced after the name of the dialog box. Multi-page dialog boxes contain an extra control, the page tab control. Move to this control the same as any other control, by pressing TAB or SHIFT+TAB until it is reached. Press RIGHT ARROW or LEFT ARROW to move between the pages of the dialog box, and press TAB to move to the first control on that dialog box page. You can also press CTRL+TAB to switch pages in a multi-page dialog box. Radio Buttons Radio buttons are small circles. Use DOWN ARROW to move through the radio buttons, and when you land on the appropriate choice, press TAB to move to the next control. Note: Only one radio button in a group can be selected at a time. Edit Fields Edit fields are similar to the edit fields in word processors. You can type text into an edit field, and typically you can use the same navigation keystrokes here, as you would in a document edit field. A multi-line edit field allows you to type more than one line in an edit field. Edit Combo Box An edit combo box is a combination of two controls: an edit field and a list box. You can either type in a value or press ALT+DOWN ARROW to open a list box. The list contains suggestions for the contents of this field. Use the UP and DOWN ARROW keys to move through the list, and use ALT+UP ARROW or ESC to close the list box. If you do not find your choice in the list box, type it in the edit field. Combo Box A plain combo box differs from the edit combo box. You must make your selection from suggestions provided by the program. Either press DOWN ARROW to move through the choices, or press the first letter of the choice you want to make. Edit Spin Box The edit spin box is also a combination of two controls. You can type in this field, or use the arrow keys to move through the list of suggestions. Edit spin boxes are common for fields that require numeric values. Check Box A check box can be checked or unchecked. OpenBook announces the current state of a check box when you move to it. Press SPACEBAR to check or clear a check box. Buttons Buttons are common to most dialog boxes. When you encounter a button, press the SPACEBAR to activate the button. Tree View In a tree view, items are presented in a hierarchical format, which is organized vertically on the screen. Press UP or DOWN ARROW to move through the tree view. When you hear, "closed…," you press RIGHT ARROW to open that level. You are then presented with more information beneath it. Press DOWN ARROW to move through the next level. One of those items may also be closed so you would press RIGHT ARROW again to open that item. If you want to close a level, press LEFT ARROW. To have an item display in the text view press ENTER on the standard keypad. Book 4 Adjusting Speech OpenBook allows you to adjust the speech settings so you can determine how much feedback you receive, which makes it easier to distinguish where and what OpenBook is reading. Selecting Voices With OpenBook, you can assign different voices for reading and editing text, speaking menu and dialog box items, and for reading text that has emphasis such as underline, italic, or bold. Additionally, you can adjust the volume, pitch, and inflection of each voice. To select and adjust voices: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. When the Properties page opens the Voice Selection combo box is active. Use your UP or DOWN ARROW keys to select the voice you want to modify. Once you have selected a voice, press TAB to move to the next control. Your choices are: * Reading Voice - the voice used to read and edit text. * Menu Voice - the voice used to read menus and dialog boxes. * Emphasis Voice - the voice used to read text that is bold, underlined and in italics. The Emphasis Voice also reads bookmarks when the Announce Bookmarks check box is enabled in the General Settings Properties page. Note: In order to have OpenBook recognize text that is bold, underlined and in italics, you must enable Emphasis Text in the Scanning Settings Properties page. Please see the Book, Advanced Scanning, for more information. 4. Use the SPACEBAR to check the Apply Settings to All Voices check box if you want to globally apply your voice setting changes for one voice to the other voices. 5. The next seven controls are combo boxes that allow you to select the synthesizer, voice language, voice name as well as adjust the voice rate, volume, pitch, and punctuation level. You can experiment with these adjustments until you find the settings you like. Use your UP and DOWN ARROW keys to make your selections or point and click with your mouse. Press the TAB key to move to the next control or SHIFT+TAB to move to the previous control. To test the different voices options, press ALT+T. This activates the Test button, which also tests any voice modifications that you apply such as rate, volume, etc. To stop the test, press ALT+T again. 6. If you do not want to use the OpenBook speech, press TAB until you hear “Enable Speech check box,” and press the SPACEBAR to uncheck this box and turn off speech. 7. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Synthesizer The Synthesizer combo box lists the different speech drivers you can choose from. The following choices are available: * SAPI 5 – Selecting this option lets you use any SAPI 5 compatible voice installed on your computer. This includes the Microsoft voices that come with Windows XP and Vista as well as third-party synthesizers that you purchase. OpenBook includes the RealSpeak Solo ™ voices which can be installed from a separate CD. These voices offer high-quality, human-like speech and will appear in the Voice Name combo box when you select SAPI 5. Note that other assistive technology products may have SAPI 5 synthesizers that are only authorized to operate with those products. If such synthesizers are on your computer, OpenBook 8.0 may not work with those specific voices. * Eloquence Voices – Selected by default, uses the Eloquence speech synthesizer which is automatically installed with OpenBook. You can only select a synthesizer for the Reading and Menu voices. If the Emphasis voice is selected, this combo box is not available. When you select the synthesizer for the Reading voice, the same selection is also used for the Emphasis voice. If you attempt to select a synthesizer that has no voices available, you will receive a message, which is spoken by the previously selected synthesizer, informing you that no voices are installed for the current synthesizer and to select a different one. For example, if you change from Eloquence to SAPI 5 and there are no SAPI 5 voices on your computer, Eloquence will speak the message and will continue to provide speech so you can select a different synthesizer. In addition, you will not be able to change settings like the rate, volume, pitch, inflection, punctuation level, voice name, or language until you select a synthesizer with available voices. The OK and Apply buttons will also be unavailable. To change synthesizers: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Synthesizer.” 4. Use your UP and DOWN ARROW keys or point and click with your mouse to select a different synthesizer. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Note: With some speech synthesizers, pitch, punctuation, and multi-language options may not be available. Language The Voice Language combo box lists the available languages depending on whether you are using Eloquence or SAPI5. The available languages will also vary depending on what synthesizers are installed. The default Eloquence synthesizer offers eight languages. To change the voice language: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Voice Language.” 4. Use your UP and DOWN ARROW keys or point and click with your mouse to select a different language. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Note: Some speech synthesizers allow you to select multiple as a choice in the Language combo box. Selecting multiple lets you choose any voice style from all of the languages available for the synthesizer. Voice Name The Voice Name combo box allows you to select which voice is used. It is helpful to have different voices selected for the Reading, Menu, and Emphasis voices. You then immediately know the source of information spoken by OpenBook. The voices available in this combo box will depend on whether you are using Eloquence or SAPI 5 and what synthesizers are installed on your computer. The default Eloquence synthesizer offers 14 voices including Reed, Shelly, Grandma, Grandpa, etc. To change the voice name: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Voice Name.” 4. Use your UP and DOWN ARROW keys or point and click with your mouse to select a different voice. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Voice Rate To adjust the rate of the currently selected synthesizer: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Voice Rate.” 4. Use UP ARROW to decrease and DOWN ARROW to increase the voice rate or point and click with your mouse to adjust the rate of speech. Use the PAGE UP and PAGE DOWN keys to adjust the rate in larger increments. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Voice Volume To adjust the volume of the currently selected synthesizer: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Voice Volume.” 4. Use UP ARROW to decrease and DOWN ARROW to increase the volume or point and click with your mouse to adjust the volume of speech. Use the PAGE UP and PAGE DOWN keys to adjust the volume in larger increments. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Voice Pitch To adjust the pitch of the currently selected synthesizer: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Voice Pitch.” 4. Use UP ARROW to decrease and DOWN ARROW to increase the pitch or point and click with your mouse to adjust the speech pitch. Use the PAGE UP and PAGE DOWN keys to adjust the pitch in larger increments. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Note: Pitch adjustment is not supported in all synthesizers. This includes the RealSpeak Solo synthesizer that is distributed with OpenBook. Voice Punctuation To determine how much punctuation OpenBook announces while reading, choose an item from the Voice Punctuation combo box. Your choices are: * All - OpenBook speaks every punctuation symbol. * Most - OpenBook speaks the most commonly used punctuation such as periods and commas. * Some - OpenBook speaks the less common punctuation and does not speak periods and commas. This setting is the default for the Reading and Emphasis voices. * None - OpenBook does not speak any punctuation. This is the default for the Menu voice. Note: The amount of punctuation you hear is unique to each synthesizer. To select Reading Voice Punctuation: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Reading Voice Punctuation.” 4. Use your UP and DOWN ARROW keys or point and click with your mouse to select your punctuation preference. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Key Echo Use the Key Echo During Editing combo box to modify what echo you hear while you are editing a document. 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings property page. 3. Press TAB until you hear, “Key Echo During Editing” or press ALT+K to activate the combo box. Use the UP or DOWN ARROW keys to select the echo you want during editing. Your choices are: * Character - Speaks every keystroke as you type. * Word - Speaks only completed words; that is, it speaks the word you just typed as soon as you type punctuation or a space after it. * Both - Speaks both the keystrokes as you type and the final completed word after you type it. This is useful for beginning typists or with material you are proofreading. * Off - Does not echo any keystrokes. 4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Announce Capital Letters If you want OpenBook to announce capital letters while typing, you will then need to activate the Announce Capital Letters check box. 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings property page. 3. Press TAB until you hear, “Announce Capital Letters While Typing” then press SPACEBAR or press ALT+C to place a check in the box. 4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Tones This feature controls the tones you hear when OpenBook is scanning a page. This setting also controls the tone you hear when OpenBook is ready to scan a new page if the Scanning Mode is set to Scan in Background. When you start OpenBook this box is on by default. To uncheck Tones: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. You should hear “Tones check box.” 3. Press the SPACEBAR to uncheck the box. 4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Progress Messages This feature controls the messages that OpenBook speaks when it is scanning a page. When you start OpenBook this box is on by default. To uncheck Progress Messages: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press TAB until you hear, “Progress Messages check box.” 4. Press the SPACEBAR to uncheck the box. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Announce Shortcut and Access Keys Announces the menu shortcut or access keys (for example, CTRL+O for Open in the File Menu) after each menu item. This feature helps you learn these keystrokes so you can quickly perform the operations you want. When you install OpenBook this box is unchecked by default. To enable Announce Shortcut and Access Keys: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Next, press TAB until you hear, “Announce Shortcut and Access Keys check box.” 4. Press the SPACEBAR to check the box. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Announce Dialog box Controls If you want more feedback on the type of controls you encounter while working in OpenBook, then enable this item. OpenBook will announce whether an edit box, button, combo box, etc., is active. 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Next, press TAB until you hear, “Announce Dialog box Controls.” 4. Press the SPACEBAR to check the box. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Announce Headers and Footers Check this option if you want OpenBook to read the header and footer for each page when you use the Say All command (INSERT+DOWN ARROW). Uncheck this option if you do not want OpenBook to read headers and footers when you use the Say All command. You can still use the ARROW keys to read the header and footer. To enable Announce Headers and Footers: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press TAB until you hear, “Announce Headers and Footers.” 4. Press the SPACEBAR to check the box. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. If you want to save your setting changes go back to the Settings Menu (ALT+G) and select Save the Settings (S). With the Save Settings dialog box open, type a name for the new settings file, then TAB to the Save button and press ENTER. For more information, please see the book titled, Using Settings Files. Book 5 Adjusting Visual Settings Low Vision Menu Adjusting Visual Settings Low Vision Menu Although you can change the same settings in the Visual Settings Properties page (ALT+G, V), the Low Vision menu provides an easy-to-use interface for adjusting some of the more common visual aspects of your document, including font size and type; text and background colors; as well as character, word, and line spacing. Press ALT+L or click on Low Vision from the menu bar. Use the ARROW keys to navigate the menu items. When you find the item you want to change, press ENTER or click to select that item. This launches the Low Vision Settings dialog box, which has six buttons and opens in the center of your screen. The button that corresponds with the item you selected in the Low Vision Menu will be active. For instance, if you selected Size from the menu, the size button will be active. At this time, you can press the SPACEBAR to change the setting, or press TAB to move to the next button. If you want more control over each setting, press TAB to move to the Customize button and press ENTER. This opens the Visual Settings Properties page found under the Settings Menu. This Visual Settings dialog box is the same dialog box you would navigate to using ALT+G, then V. For your convenience, there also are shortcut keys that control the features available in the Low Vision Menu. You can press these commands anytime you need to change the way text is displayed on your screen. These changes remain in effect until you exit OpenBook. Below lists the description of the shortcut keys. Font size -- increase CTRL+4 Font size -- decrease CTRL+3 Font & Background Color CTRL+5 Font type CTRL+6 Font spacing -- increase CTRL+8 Font spacing -- decrease CTRL+7 Visual Settings Properties page For complete control over how your document displays on your monitor go to the Visual Settings Properties page (ALT+G, V). From this page you can select your preferred view, font type and size, page margins, and the color and spacing for every element on your page. Use Text View on the right to see how the changes you make affects the text. When this properties page opens the Preferred View combo box is active. Use your UP or DOWN ARROW keys to select the view you want to apply when opening documents. Press TAB to move to the Font Name combo box. Again, use your UP or DOWN ARROW keys to select the font you want displayed then press TAB to move to the next combo box. Follow these basic steps to make changes for the document displayed on your screen. When you are done, press ENTER to exit this properties page. If you changed the preferred view, it will be applied to all future documents you open. For example, if you select Split View as your preferred view, all documents you open will open in Split View instead of the default Text View. To apply the view to the currently open document you must manually change it through the View menu (ALT+V), or close and reopen the document. If you want to save your setting changes go back to the Settings Menu (ALT+G) and select Save the Settings (S). With the Save Settings dialog box open, type a name for the new settings file, then TAB to the Save button and press ENTER. For more information, please see the book titled, Using Settings Files. Book 6 Using Settings Files Understanding Settings Files This book on Using Settings Files discusses the importance of Settings Files in their global application with OpenBook and explains how they are used. In the Settings Menu (ALT+G) there are three important items that make working with OpenBook convenient and easy, especially if you have multiple needs. These items are: * Save the Settings * Retrieve Settings * Delete Settings Save the Settings When launched, OpenBook always uses the Default Settings file. Therefore, whenever you go into the Settings Menu to change a setting you should save that change to the default settings file. Otherwise none of your changes will apply the next time you launch OpenBook. You can save multiple settings files to use for certain situations. For example, you may be required to use Arial font 14 point in your academic environment, but prefer to type your friend’s letter in Batang 16 point. Or, maybe you are studying or working in a programming language and need to scan documents using the Fine Reader OCR. Whatever your reasons are, here is how you save your settings so you can use them whenever you have to. 1. Use the items in the Settings Menu (ALT+G) to make OpenBook work the way you want. 2. Go back to the Settings Menu (ALT+G) and select Save the Settings (S). 3. With the Save Settings dialog box open, type a name for the new settings file or select the default file. 4. At this point, you can press TAB to move over to the Save button and press ENTER to save and exit the dialog box or you can press TAB to move over to the list of check boxes. 5. These check boxes represent each of the menu items listed under the Settings Menu. Choose All Settings to incorporate all setting changes into one Settings File or create individual Settings Files for each settings change. 6. Use TAB to MOVE through the check boxes and press the SPACEBAR to check the item you want to save as a Settings File. You can make and apply as many Settings Files as you need. Retrieve Settings This item allows you to apply your Settings Files to your active document. If you choose not to retrieve any Settings Files, then OpenBook will use the default settings. To retrieve settings: 1. Go to the Settings Menu (ALT+G) and select Retrieve Settings (R). 2. Use your UP or DOWN ARROW key to move to the settings file you want to use. 3. Press ENTER to select the file and close the dialog box. 4. If you want to apply more than one Settings File, simply repeat the steps outlined above. Delete Settings 1. Go to the Settings Menu (ALT+G) and select Delete Settings (D). 2. Use your UP or DOWN ARROW key to move to the settings file you want 3. Press ENTER to delete the file 4. A second dialog box appears and asks you to verify the deletion, press ENTER again and close the dialog box. Book 7 Scanning Introduction to Scanning With OpenBook’s extensive scanning features, you can scan and have access to almost all printed documents. Unlike other scanning software, OpenBook processes the scanned image using optical character recognition (OCR) and converts the document into text. The Scan Menu, found on the menu bar, contains most of the controls you need to scan your items. The first item on the Scan Menu, Scan a Page, lets you scan the page you have placed on the scanner. There are two scanning keys, the SPACEBAR and the F4 key. When you scan multiple pages with this menu item, OpenBook inserts them at the end of your document, regardless of where your cursor is. Scanning a page: 1. Place the page to be scanned on the scanner first, then press F4. 2. During the scanning process, a dialog box appears on your screen that indicates when the three scanning stages are complete. Scan and Insert New Page Unlike the Scan and Replace Current Page menu item, Scan and Insert New Page does not remove pages, instead it inserts newly scanned pages before the current page on the screen. You find the Scan and Insert New Page menu item in the Scan Menu (ALT+S). Your UP or DOWN ARROW key moves to the item and ENTER selects it. 2-page Scanning Select this menu item to scan two side-by-side pages of a book whose facing pages can both fit on the scanner glass. OpenBook will store the pages separately, with separate page numbers. This allows the page numbers in your document to match the page numbers in the scanned book. After scanning, OpenBook will automatically read the first page, and then read the second page. When you start OpenBook, this selection is not checked. To check this menu item, open the Scan menu (ALT+S), use the DOWN ARROW to select 2-page Scanning and press ENTER. Recognize Columns On by default, this feature is useful for scanning information that is in columns such as a newspaper. Turn this feature off when you scan information that needs to be read across a page such as a billing statement. To enable/disable this feature, press CTRL+SHIFT+Z or choose Recognize Columns from the Scan menu. Note: When tables are encountered with this control enabled, OpenBook moves across each row, from left to right, reading the content in each cell. To change the default setting for Recognize Columns: 1. Press ALT+G or click on the Settings Menu. 2. Press C or select Scanning Settings to open the Scanning Settings property page. 3. Press ALT+Z or click on Recognize Columns to uncheck the box. 4. To check the box, simply press ALT+Z or click on Recognize Columns. 5. If you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. 6. Exit this properties page by pressing ENTER. 7. Next, to change the settings so that Recognize Columns is always disabled, open the Settings Menu again (ALT+G). 8. From the Menu, choose Save the Settings... . 9. In the Save Settings dialog box, press ENTER to make the changes part of the default settings. For more information on this feature, please see the book, Using Settings Files. Re-recognize Pages If you are not satisfied with the quality of the recognized text from a scan, you can have OpenBook re-recognize the current page or the entire document without re-scanning. This feature is only available if you have Keep Exact View enabled prior to scanning the pages. This option can be turned on through the Scanning Settings dialog box. To re-recognize the current page, press ALT+S to open the Scan menu and select Re-recognize Page. This opens a submenu containing two choices – Ignore Columns and Recognize columns. Choose the option you want to use for the re-recognition and press ENTER to have OpenBook re-recognize the page. The current page is replaced with the newly recognized text and the page begins reading from the top. Note: The setting you choose when re-recognizing a page does not affect the setting used when scanning. This means that if you have Recognize Columns enabled in the Scanning Settings and you choose Ignore Columns when re-recognizing a page, Recognize Columns will still remain active for future scans. To re-recognize the entire document, press ALT+S to open the Scan menu and select Re-recognize Document. If none of the pages have exact images, this menu item will be inactive. If you attempt to re-recognize a document containing pages with and without exact images, you are told that not all pages contain exact images and that these pages can not be re-recognized. You are then asked if you wish to continue. If you select Yes, all pages with exact images are re-recognized. Selecting No cancels the re-recognition. If you attempt to re-recognize pages containing bookmarks, comments, or highlights you have added, you are given the choice to continue the re-recognition and overwrite any mark-ups, or cancel the process. This gives you an opportunity to save your marked-up document using a different filename and then re-recognize without losing your marked-up copy. Note: Re-recognizing pages will not work if the scanning mode is set to scan in the background. In addition, if you have configured OpenBook to discard any blank pages during scanning, these blank pages will be included in the re-recognized document. BuckScan With American and Canadian paper currency, BuckScan recognizes denomination. In order for BuckScan to correctly recognize your currency, you must go to the Settings Menu and select General Settings (ALT+G, G), then press TAB until you hear Buckscan Currency combo box. From the combo box, use the UP or DOWN ARROW keys to select U.S. Dollars or Canadian Dollars. To use BuckScan, place your bill horizontally along the edge of the glass plate’s right rear corner. Press CTRL+M or select BuckScan from the Scan menu. If OpenBook fails to recognize the denomination, try placing your bill horizontally along the edge of the glass plate’s left front corner. Color Scanning Scans pages of colored text, art, and photographs in color. When you start OpenBook, this feature is off by default. To check this menu item, open the Scan menu, use the DOWN ARROW to navigate to Color Scanning and press ENTER to select it. Additionally, the results of Color Scanning are only apparent while you are in Exact View (CTRL+SHIFT+V). For this reason you must have “Keep Exact View” enabled in the Scanning Properties page in order to use Color Scanning. Also, you can only do color scanning at 300 dpi resolution. If you do not have a color scanner installed, OpenBook will tell you that color scanning is not possible and will scan in black and white. Color scanning is a much slower process than the standard black-and-white scanning, so we recommend that you only use this item when you know you have something you want to save in its original color presentation. Selecting Color Scanning From the Scanning Properties page If you need to scan a document for its color properties, place a check in the Color Scanning check box. When checked, OpenBook allows for color scanning of text, art, and photographs. To enable Color Scanning from the Scanning Properties page: 1. Press ALT+G or click on the Settings Menu. Then press C or select Scanning Settings to open the Scanning Settings Properties page. 2. Press ALT+I or click on Color Scanning to check the box. 3. To uncheck the box, simply press ALT+I or click on Color Scanning. 4. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. When you have Keep Exact View enabled and color Scanning disabled in the Scanning Settings dialog box, when you scan an image directly from the scanner to OpenBook, the Exact View image will appear in black and white. If both Keep Exact View and Color Scanning are enabled, when you scan an image directly from the scanner to OpenBook, the Exact View image will appear in color, as the original image would. When processing electronic images directly through OpenBook, such as JPG, BMP, TIF files, etc, where there is no actual scanning taking place, the images will be processed and the Exact View saved in color, regardless of the state of the Color Scanning setting. Scan for Accuracy / Scan for Speed The Scanning Settings dialog box contains a number of options which allow you to configure the speed and accuracy with which OpenBook scans and recognizes text. However, selecting the appropriate options which will work best for the type of scanning you want to do can sometimes become time consuming. To help with this, OpenBook offers several preset options which affect scanning speed and accuracy. Open the Scan menu by pressing ALT+S, press UP ARROW to move to Scan Performance Options, and press ENTER. A submenu opens containing four choices. Use the arrow keys to move to the item you want and press ENTER to select it. A check mark next to an item means that it is currently enabled. The four choices are: * Accurate - This option features the highest accuracy, but the longest processing time. * Fast - This option features the shortest processing time, but the lowest accuracy. * Default - This option features an average processing time and a high degree of accuracy. * Custom - Selected by default. When you choose this option, the Scanning Settings dialog box opens so you can choose the setting you want. In addition, if you have one of the other scan performance options selected and you change one or more settings in the Scanning Settings dialog box, Custom is automatically selected. Once you select one of the options above with the exception of Custom, the appropriate options in the Scanning Settings dialog box are configured accordingly. Scan and Replace Current Page CTRL+SHIFT+F4 scans a page and replaces the current page with the newly scanned page. This feature is useful when you have a document with multiple pages and want to rescan and/or replace a page while maintaining the page sequence. Scan Preview Use Scan Preview (CTRL+SHIFT+F3) to quickly scan and read the first couple of lines in a document. If you then want to fully scan the page, press CTRL+F4, SPACEBAR. If you want to scan and preview another page, press CTRL+SHIFT+F3 again. Photocopying Documents OpenBook allows you to scan a document or image and immediately send a copy of it to your printer. Perform the following to create a photocopy: 1. Choose Photocopy from the Launch menu or press ALT+C, P. 2. Press ALT+B and specify how many copies you want to make. Then press ALT+N and select the printer you want to use to create the copy. 3. If necessary, activate the Properties button or press ALT+P to change the paper size, orientation, and margins. 4. Select the Fit Printed Page check box if you want OpenBook to resize the scanned image to take up all available space on the page. Clear this check box to print the image in its original size. 5. Use the UP and DOWN ARROW keys to adjust the brightness of the copy in the Brightness edit spin box. Positive brightness values produce lighter copies. Negative values produce darker copies. 6. Determine the color mode you want to use when scanning in the Color Mode combo box. Choose from colored, black and white (monochrome), or grayscale. You must have a color printer and scanner capable of scanning in color to create color photocopies. 7. Activate the OK button to begin scanning the image or document. When the scan is complete, OpenBook prints the copy using the designated printer. Scanning from Word You can scan a page with OpenBook while you are working in Microsoft Word. When OpenBook finishes scanning the page, it displays the text in Word. To scan a document from Word 2003 or earlier: 1. Place the page you want to scan on your scanner. 2. In Microsoft Word, open the File menu and choose Scan Using OpenBook. To scan a document from Word 2007: 1. Place the page you want to scan on your scanner. 2. In Microsoft Word, press ALT or click on the ribbon, navigate to the Add-ins tab, and choose Scan Using OpenBook. OpenBook scans the page. When OpenBook is finished scanning, it displays the text of the page in Word. Book 8 Reading Reading with OpenBook Whenever you scan a document, OpenBook immediately begins reading aloud. When you open a saved document, the cursor is placed at the beginning of the file, or at the last position if the file is an OBX or ARK document, and you must use OpenBook’s extensive selection of reading commands to read the text. When reading a document, you can choose to read by character, word, line, sentence, paragraph, or the entire document at once. As OpenBook reads, it highlights each word on the screen. This highlighting, referred to as the text spotlight, helps partially sighted users visually track cursor movement while OpenBook reads the text. All reading commands with exception of reading the next or previous character work whether you are in Read-only or Edit mode. To read by character, press LEFT or RIGHT ARROW for the previous or next character or NUM PAD 5 to read the current character. Note: You can only read by character when in Edit mode (CTRL+E). Pressing LEFT or RIGHT ARROW in Read-only mode reads by word instead. To read by word, press CTRL+LEFT or CTRL+RIGHT ARROW for the previous or next word or INSERT+NUM PAD 5 to read the current word. Press INSERT+NUM PAD 5 twice to have OpenBook spell the current word or three times to spell the word phonetically. For example, the word cab is spelled as Charlie, Alpha, Bravo, etc. You can also use INSERT+NUM PAD 5 in menus or dialog boxes to read the current dialog box control or menu item. To read by line, press UP or DOWN ARROW for the previous or next line or press INSERT+UP ARROW to read the current line. You can also use INSERT+UP ARROW in menus and dialog boxes to read the current menu item or dialog box control. To read by sentence, press ALT+UP or ALT+DOWN ARROW for the previous or next sentence or press ALT+NUM PAD 5 to read the current sentence. To read by paragraph, press CTRL+UP or CTRL+DOWN ARROW for the previous or next paragraph or press CTRL+NUM PAD 5 to read the current paragraph. Note: When using CTRL+NUM PAD 5, the spotlight remains on the current word and does not highlight each word as OpenBook reads the current paragraph. As you navigate through documents using the various reading commands, press CTRL+SHIFT+F12 to obtain Where Am I information. OpenBook speaks the name of the currently open document as well as the line number of the current page where the cursor is located. This command also works in dialog boxes and tells you the name of the open dialog box and the currently selected control. For a complete list of keystrokes, refer to the keystroke lists at the end of this manual. Reading Using Say All In a Say All, OpenBook begins reading at the cursor location and continues through the rest of the document. If you want OpenBook to read an entire document, make sure you position the cursor at the top of the file before starting the Say All. When you scan a document, OpenBook automatically begins reading using Say All. To start a Say All in a document you have opened, press INSERT+DOWN ARROW. Use ALT+CTRL+PAGE DOWN to decrease the reading speed or increase the reading speed with ALT+CTRL+PAGE UP. To stop reading, press CTRL or ESC. Fast Forward and Rewind With OpenBook, you can move quickly in a document using the Fast Forward or Rewind functions. To fast forward or rewind, you must be reading with the Say All command (INSERT+DOWN ARROW) or be skim reading using the CTRL+INSERT+DOWN ARROW command. To fast forward, press the RIGHT SHIFT or the RIGHT ARROW key. To rewind, press the LEFT SHIFT or the LEFT ARROW key. If you press the rewind command continuously to move backwards through a document, you are moved to the prior sentence. Both sets of commands work equally well. However, if you use Windows Sticky Keys, then you should use the ARROW keys. Otherwise, you must uncheck the Disable Sticky Key Hotkey Toggle check box and check the Enable Shift Keys For Fast Forward and Rewind check box in the Keyboard Settings Properties page in order to use the SHIFT keys. To disable Sticky Keys and enable Shift keys for fast forward and rewind. 1. Press ALT+G or click on the Settings Menu. 2. Press K or select Keyboard Settings to open the Keyboard Settings property page. 3. Next, press TAB until you hear, “Disable Sticky Key Hotkey Toggle check box.” 4. Press the SPACEBAR to uncheck the box. 5. Use the DOWN ARROW key to move to Enable Shift Keys For Fast Forward and Rewind check box. 6. Press the SPACEBAR to check the box. 7. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Skim Read If you need to quickly understand the main idea of a paragraph, you will find the Skim Read feature useful. Skim Read lets you read the first and/or last sentence of each paragraph in the document. To use the Skim Read feature, press CTRL+INSERT+DOWN ARROW. To stop Skim Read, press CTRL or ESC. To change what is read when you use the Skim Read feature, follow these steps. 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings property page. 3. Next, press TAB until you hear, “Skim Read Speaks Paragraph combo box” or press ALT+M. 4. Use the UP or DOWN ARROW keys to make your selection. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Movement Unit You can determine how much text is spotlighted by changing the movement unit. Your choices are word, sentence, line, or paragraph. To change the Movement Unit: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings Properties page. 3. Press ALT+O or click in the Movement Unit combo box. 4. When you choose the unit you want to read with, OpenBook displays the spotlight on the sample text at the right of the properties page. 5. Press the Ok button to exit this properties page. Dictionary You can look up a word’s definition by selecting the word with either the mouse or the SHIFT+ARROW keys, then pressing CTRL+D or F8. When you select Dictionary, the Dictionary dialog box opens, announces the selected word to be defined, and begins reading the definition. At this point, you have several controls from which to choose. Use the TAB key to navigate the dialog box and press ENTER on the control that performs the particular action you want. Select the Show Expanded Definition check box to show the full definition of the word, including unusual definitions. For example, try the word “skin.” When the Show Expanded Definition check box is checked, the expressions “by the skin of one’s teeth” and “have a thin skin” are included in the definition view. When unchecked, which is the default setting, this additional information is not displayed. While reading the definition, press ENTER or use the mouse to click on any word in the main definition to bring up the definition for the particular word. Select the Previous button to return to the prior definition or the Next button to go to the next definition. Pronunciation Dictionary OpenBook's Pronunciation Dictionary can correct the pronunciation of a word or combination of letters. Using the Pronunciation Dictionary: 1. From the Advanced Menu, select Pronunciation Dictionary (ALT+T, N). 2. When the Pronunciation Dictionary dialog box opens, your cursor is in an edit field. Type the word that is mis-pronounced. Do not use any spaces and/or punctuation as you type. 3. Press TAB to move to the Pronunciation edit box. Type how the word is pronounced. Pronunciations can include spaces as this helps with stressing the correct syllable and with the pronunciation of vowels. 4. Next, press ALT+L to move to the field containing the list of all the words in the pronunciation dictionary. Press the DOWN ARROW key or the first letter of the mispronounced word to move to the word in the list. 5. If the word is case sensitive, TAB to the Case Sensitive check box and press the SPACEBAR to place a check in the box. For example, you might want OpenBook to pronounce the text string "pa" as the word "pa" when the letters are not capitalized, but to say the individual letters, "P" "A", when they are capitalized. You would type the upper-case letters "PA" in the Word field, type the letters "P" and "A" (upper- or lower-case) in the Pronunciation field, and check the Case Sensitive box. 6. Press ALT+T to hear the original word and the replacement word. You can use the Test button to test a word and its correction before you add it to the list. 7. Press ALT+A to add the word and its pronunciation to the word list. 8. Press ALT+D to delete a word and its pronunciation from the word list. 9. Press ALT+P to have OpenBook apply the pronunciation to the open document. 10. Press ALT+C to close the Pronunciation Dictionary dialog box and return to your document. Thesaurus You can look up a word's synonym or antonym by selecting a word with either the mouse or the SHIFT+ARROW keys, then pressing CTRL+T or SHIFT+F8. When you select Thesaurus, OpenBook opens the Thesaurus dialog box, announces the selected word, lists the synonyms, and begins reading the list of synonyms in the Synonyms field. At this point, you have several controls from which to choose. Use the TAB key to navigate the dialog box and press ENTER on the control that performs the particular action you want. Page Scrolling To control the upward movement of a page as the reading cursor reaches the bottom of the page, go to the View Menu (ALT+V), navigate the menu and press ENTER or click on Page Scrolling. Next, press ENTER on one of the three options: One line, 1/2 screen, or 3/4 screen. Extra Pause After Each Sentence If you need extra time to absorb the information that you are reading with OpenBook, then adding an extra pause after each sentence may be helpful. To adjust the time used in each pause, follow these steps. 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings property page. 3. Next, press TAB until you hear, “Extra Pause After Each Sentence combo box” or press ALT+X. 4. Use the UP or DOWN ARROW keys to your selection. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Hide Spotlight for Braille Tracking For those who read using a refreshable Braille display, this item should be activated because the text spotlight decreases the responsiveness of refreshable Braille devices. To activate Hide Spotlight for Braille Tracking: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings property page. 3. Next, press TAB until you hear, “Hide Spotlight for Braille Tracking check box” or press ALT+H. 4. If necessary, press the SPACEBAR to place a check in the box. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Book 9 Navigating Documents Go to Navigation The Go To dialog box allows you to move to the next or previous page, Bookmark, Highlight, or Comment in a document. To open this dialog box, press CTRL+G. Alternatively, you can press ALT+E or click on the Edit menu and choose Go To. In the Go to what list box, choose the element you want to navigate by - Page, Bookmark, Highlight, or Comment. Use TAB to move through the controls in this dialog box. If you choose Page, enter the page number you want to go to in the Page Number edit box and then activate the Go To button to move to it. OpenBook will announce the page number along with the word that is currently spotlighted. Activate the Close button to return to the document on the current page. If you choose Bookmark, in the Bookmark name combo box, use the UP or DOWN ARROW to locate the bookmark name and then activate the Go to button to move to it. OpenBook will announce the bookmark name along with its associated word. Activate the Close button to return to the document on the current bookmark. If you choose Highlight, in the Highlight type combo box, use the UP or DOWN ARROW to select the highlight color and then activate the Next or Previous button to go to the text highlighted with the specified color. If you do not choose a highlight color, the Next and Previous buttons will move forward or backward through all highlights in the document. As you move to each highlight, OpenBook will announce the highlight color and read the highlighted text. OpenBook also announces when you reach the first or last highlight in the document. When you hear the one you want, activate the Close button to return to the document at the beginning of the current highlight. If you choose Comment, activate the Next or Previous button to move to the next or previous comment in the document. As you move through comments, OpenBook will speak the text of the comment. OpenBook also announces when you reach the first or last comment in the document. When you hear the one you want, activate the Close button to return to your document on the current comment. When you close the Go To dialog box, the last element that you moved to becomes the default. For example, if you moved by highlight, the next time you press CTRL+G to open the Go To dialog box, Highlight will be the default. If you then choose to move by Page, then Page will become the default. To quickly move to the next or previous selected element without opening the dialog box, pres F5 or SHIFT+F5. This command only works when moving by page, highlight, or comment. To go to another bookmark, open the Go To dialog box and select the name of the bookmark you want to go to. Bookmarks OpenBook allows you to insert an unlimited amount of bookmarks anywhere in a document. Serving as placeholders, bookmarks let you easily locate information previously viewed. When you use the Bookmark feature, OpenBook inserts a bookmark at the current cursor position in the open document. Each bookmark is linked to the word at its right. Bookmarks are announced with the Emphasis Voice. Please refer to Emphasis Voice in the Book, Adjusting the Speech. You add, rename, delete, or go to specific bookmarks from the Bookmarks dialog box. When adding Bookmarks, first place your cursor in your document where you want to insert the bookmark. Then open the Bookmarks dialog box by pressing F9 and TAB to the Add button. Press SPACEBAR to open the Add Bookmark dialog box and type a name for your bookmark in the Bookmark Name edit box. Press ENTER to activate the Ok button and close the dialog box. To rename a bookmark, open the Bookmarks dialog box, use the UP or DOWN ARROW key to locate the bookmark in the list, and TAB to the Rename button. Press SPACEBAR to open the Rename Bookmark dialog box and type a new name for your bookmark in the Bookmark Name edit box. Press ENTER to activate the Ok button and close the dialog box. To delete a bookmark, open the Bookmark dialog box, use the UP or DOWN ARROW key to locate the bookmark in the list, and TAB to the Delete button. Press SPACEBAR to open the Delete Bookmark dialog box. When asked to confirm the deletion, press ENTER to activate the Yes button or press TAB, then ENTER to activate the No button. Tip: Rather than use the delete button in the Bookmark dialog box, it is easier to place your cursor to the right of the Bookmark and press the BACKSPACE key or CTRL+SHIFT+F9. There are two ways to go to a specific bookmark. The first option is to press CTRL+G to open the Go To dialog box and select Bookmark from the Go to what list box. In the Bookmark name combo box, select the name of the bookmark you want to go to and activate the Go to button to move to it. The second option is to open the Bookmarks dialog box, use the UP or DOWN ARROW key to locate the bookmark in the list, and press ENTER to activate the Go To button. You may also change how your bookmarks are sorted. To do this, press the TAB key until you hear Sort by Name radio button. Next, use your UP or DOWN ARROW key to make your selection. Your choices are Sort by Name or Sort by Location. The Sort by Name radio button is selected by default each time you open the Bookmark dialog box. To have OpenBook announce each Bookmark while it is reading the document, you must go to the General Settings Properties page and place a check in the Announce Bookmarks check box. 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press TAB until you hear, “Announce Bookmarks check box.” 4. Press the SPACEBAR to check the box. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Highlights OpenBook allows you to indicate important passages or key words in your document just as you would highlight text in a book. To highlight text in your document: 1. Place your cursor at the beginning of the text you want to highlight or use the mouse or the standard text selection commands to select the text you want to highlight. 2. Press ALT+T or click on the Tools menu. Then, select the Highlighter Color submenu and press ENTER or double click the color you want to use. 3. Open the Tools menu again and press H or choose Start Highlight. If text is selected, then this option will change to Highlight Selection. Alternatively, press CTRL+F11 to begin highlighting or ALT+F11 to highlight the selected text. If you selected a block of text, then that block is highlighted using your chosen highlighter color. Otherwise, after you turn on highlighting, use the mouse or the standard navigation commands to move through your document. As you navigate, the text is highlighted using your chosen highlighter color. Additionally, OpenBook will say "highlight" as you move through the text so you know highlighting is enabled. When you are done highlighting, open the Tools menu again (ALT+T) and select Stop Highlight. Alternatively, press CTRL+F11 again to turn off highlighting. If you decide you do not want to apply the highlight to a particular section of text, press the ESC Key to cancel highlighting. To erase highlighting, position the cursor anywhere in the highlighted text. Then, open the Tools menu (ALT+T) and choose Remove Highlight. Alternatively, press CTRL+SHIFT+F11 to remove the highlight. To move quickly through the highlighted sections of a document, press F11 to move to the next highlight or SHIFT+F11 to move to the prior highlight. To send all highlights to a new blank document, press ALT+F or click on the File menu and select the Export Highlights submenu. The following choices are available: * Sort by Color - Selecting this option causes all of the highlighted text to be sent to a new document based on the highlight color. This means that all of the green highlighted text appears first in the new document followed by the blue highlighted text and finally the magenta highlighted text. * In Document Order - Selecting this option causes all of the highlighted text to be sent to a new document exactly the way it appears in the current document. This means that if you have a green highlight followed by a blue highlight and then green again, this is the order they will appear in the new document. By default, OpenBook will announce the beginning and end of a highlighted section while reading the document. For example, when you reach the first word of a green highlighted section, you will hear "starting green highlight." When you reach the last green highlighted word, you will hear "ending green highlight." If you do not want to hear highlights while reading, do the following: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings property page. 3. Press TAB until you hear, "Announce Highlights check box." 4. Press the SPACEBAR to uncheck the box. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Note: Highlighting does not work when Masking is enabled. If you turn on Masking, all Highlight menu options are disabled and if you are currently highlighting text, the highlight is canceled and no text is highlighted. In addition, when masking is on, OpenBook will not announce highlighted text and default display and masking colors are displayed instead of the highlight colors. Comments OpenBook allows you to add comments to any location in your document. Teachers can create comments containing messages, questions, or assignments for students. Students can use comments to answer the teacher's questions, create reminders, or ask questions about the text they are reading. To add a comment to your document: 1. Navigate to the location in your document where you want to insert the comment. 2. Press ALT+E or click the Edit menu and select Insert Comment to open the Add Comment dialog box. Alternatively, press ALT+CTRL+M to open this dialog box. 3. Enter the text of your comment into the edit box. You can also choose the Paste button or press CTRL+V to paste text from the clipboard. 4. Press the Read button if you want OpenBook to read the comment back to you. 5. When you have finished the comment, select OK. If you have vision, you will see a comment icon where you added the comment. Double-click this icon to view or edit the comment. If you rely on speech feedback, OpenBook will announce each comment as you navigate the document with the arrow keys. For instance, when you reach the first comment, you will hear "comment 1," followed by "comment 2" for the second comment, and so on. To have OpenBook speak the text of a comment, press ALT+SHIFT+APOSTROPHE. To edit a comment, make sure you are first positioned on the comment. Then, press ALT+E to open the Edit menu and select Edit Comment. Alternatively, press ALT+ENTER. In the edit box, make your changes to the comment text and then press OK. To delete a comment, first make sure you are in Edit mode (CTRL+E). Then, place your cursor on the comment and press SHIFT+DELETE. To move quickly through the comments in a document, press CTRL+G to open the Go To dialog box. In the Go to what list box, select Comments and then activate the Next or Previous button to move through your comments. When you hear the comment you want, activate the Close button to return to your document on the current comment. If comments is already the selected navigation option, press F5 or SHIFT+F5 from within the document to move to the next or previous comment. To send all comments to a new blank document, press ALT+F or click on the File menu and select Export Comments. All comments in the current document are pasted into a new untitled document which you can then save. Each comment is proceeded by a number and is separated by a blank line for easy navigation. By default, OpenBook will announce comments while reading the document. If you do not want to hear comments while reading, do the following: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings property page. 3. Press TAB until you hear, "Announce Comments check box." 4. Press the SPACEBAR to uncheck the box. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Find The Find feature is a very handy tool that lets you search for a word or phrase within an open document quickly. When you press CTRL+F, OpenBook launches the Find dialog box with the cursor in the Find What edit box. Type in the word or phrase you want to find. Use the TAB key to navigate the dialog box. Other controls in this dialog box that are available are Find Whole Words Only, Match Case, and Search Direction. When you are ready, press ENTER on the Find Next button. When OpenBook has found the word or phrase, press ENTER on the Read Sentence button. This reads the sentence that contains the words you are seeking. Find and Replace Text The Find, Replace menu item (CTRL+H) is similar to the Find feature in that it searches for words or phrases within a document, but it has the additional feature of replacing words or phrases with alternative text. Its dialog box is similar to the Find dialog box but has two additional buttons. The Replace button, which replaces one instance of the word or phrase and the Replace All button, which replaces all instances of the word or phrase in the document. Book 10 Editing When you start OpenBook, you are in Read-only Mode by default. All of OpenBook’s editing features are only available in Edit Mode. To switch to Edit Mode press CTRL+E or if you prefer, change the default setting so that OpenBook always starts in Edit Mode. In Edit Mode you still retain all of your scanning features. To always start in Edit Mode: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings property page. 3. Press ALT+E or click on Always Start In Edit Mode to place a check in the box. 4. Press ENTER or click OK to apply your changes and close this dialog box. 5. Open the Settings Menu again (ALT+G) and choose Save the Settings (S). 6. In the Save Settings dialog box, press ENTER to make the changes part of the default settings. For more information on this feature, please see the book, Using Settings Files. Note: Edit Mode is only available with Text View selected. To switch to Text View, press CTRL+SHIFT+V. Basic Editing Commands Although OpenBook is primarily a scanning and reading software, it does include most of the commonly used editing features associated with other popular word processing software. You can find many of these features in the Edit Menu. Undo The Undo feature (CTRL+Z) is very handy for undoing the last command you performed. Unlike many word processing applications, this feature only reverts one command at a time. Cut To cut selected text from a document and copy it to the OpenBook clipboard, press CTRL+X. To select text, hold the SHIFT key down while pressing the ARROW keys, or use the mouse to highlight the text. Copy Copying selected text places it on the clipboard without removing it from the document. Once you have selected the text you want to copy, press CTRL+C. You can then paste the text into another part of the open document, into a new OpenBook document, or into another application such as Microsoft Word. Paste Choose Paste when you want to insert text from the Microsoft Windows clipboard into your document. Find the location where you want the text inserted, then press CTRL+V. The text is then inserted into the document. Delete Unlike cutting selected text from a document, deleting does not copy the text to the Microsoft Windows clipboard. Once you use the DEL key, the selected text is permanently deleted and cannot be pasted. Press CTRL+Z to undo the delete. Select All on Current Page This item selects all text in Read-only Mode and in Edit Mode. The shortcut key for Select All is CTRL+A. Renumber Pages This feature allows you to change the page numbers of an open document, as well as, maintain the original page numbering in a scanned document. To renumber pages: 1. From the Edit Menu, select Renumber Pages or press ALT+E, A. 2. OpenBook brings up the Renumber Pages dialog box and places your cursor in an edit field. 3. OpenBook prompts you with the current page number and asks you for the new number you want to assign to that page. Type in a number, then press ENTER, or TAB to the Ok button. 4. You can cancel the operation at any time by going to the Cancel button or by pressing the ESC key. Be sure to give each succeeding page a new number larger than the page numbers before it. For example, you could have a 3-page document that you renumber as pages 10, 20, and 30, but you can't renumber the pages as 20, 30, and 10. If you type in a number that breaks this rule, OpenBook will prompt you to enter a valid number. You can revert back to OpenBook's original page numbering sequence at any time by checking the box called Revert to original page numbers. Press the SPACEBAR to put a check in this box, then press ENTER. Insert Page Break When you need to insert a page break in your document, place your cursor on the line where you want the break to occur then press CTRL+ENTER. OpenBook inserts a page break immediately before the current line of the document. The text after the inserted page break becomes the beginning of the new page; the text before the inserted page break becomes the end of the previous page. Delete Page Break To use this feature, move your cursor to the bottom of the first of the two pages. Go to the Edit Menu (ALT+E). Use your UP or DOWN ARROW keys to move to the Delete Page Break menu item and press ENTER. Or you can simply press CTRL+SHIFT+DELETE from within the document. Move Page When you need to move the current page to another location in a document select Move Page from the Edit Menu. To move a page: 1. Press ALT+E, M to select the Move Page item. 2. In the Move Page dialog box, use the TAB key to move about the different controls in the dialog box. 3. On the button controls press ENTER. 4. In the edit box, type the page number that you want to move the current page to. Or, type +2 or –2 to move forward or back 2 pages. Once OpenBook moves the page, it tells you the current page's new page number and the other pages in the document are renumbered to accommodate the moved page. Delete Current Page Select this menu item to delete the page your cursor is on. When you delete the current page, OpenBook opens a dialog box warning you that page deletion cannot be undone, and asks you to confirm the deletion. Alternatively, press CTRL+DELETE. Remove Headers and Footers Sometimes, it maybe helpful to remove the header and/or footers from your scanned documents especially when you are reading. After you scan a document containing headers and footers, you can then remove the headers, footers, or both. From the Edit Menu (ALT+E), choose Hide or Show Headers/Footers. Choose whether to remove the header, footer, or both by selecting the appropriate check boxes. Press ENTER to remove the headers/footers from the Text View and close the dialog box. This does not remove the headers/footers from the Exact View image. Spell Check You can check the spelling of a specific word, or of all the words in a document. If a word is spelled correctly, but not recognized, you can add the word(s) to OpenBook’s dictionary. In order for Spell Check to work you must be in Text View (CTRL+SHIFT+V). To check the spelling in a document, press F7. OpenBook verifies the spelling of each word by comparing them to its dictionary. Once the spell check is done, a dialog box opens and words that are not recognized or are identified as misspelled appear in the Word Not Found box. At this point, you have several options to choose from. Use the TAB key to navigate the dialog box and press ENTER on the control that performs the particular action you want. When you encounter a combo box, use the UP or DOWN ARROW keys to make your selection. Word Count Press ALT+T or click on the Tools menu and select Word Count when you want to know the number of words in a document. OCR Correction Use the OCR Correction feature to correct any words that OpenBook's OCR engine does not correctly identify. To use OCR Correction follow, these steps: 1. Press ALT+A, O to launch the OCR Correction dialog box. 2. When the OCR Correction dialog box opens the Word list box is active. Type the first letter of the mis-identified word then use your UP and DOWN ARROW keys to find the word. 3. If the word is not found in the list, press the TAB key to move to the mis-identified word edit box and type in the word as it appears in the document. OpenBook's OCR Correction feature only recognizes for whole words and punctuation. Do not use spaces. 4. Press TAB to move to the next edit box. In this field enter the word the way OpenBook should have recognized it. Corrections can include spaces. 5. If the OCR correction is case sensitive, TAB to the Case Sensitive check box and press the SPACEBAR to place a check in the box. 6. Press ALT+T to hear the original word and the replacement word. You can use the Test button to test a word and its correction before you add it to the list and for word already in the list. 7. Press ALT+A to add the word and its correction to the word list. 8. Press ALT+D to delete a word and its correction from the word list. 9. Press ALT+P to have OpenBook apply corrections from its list to the open document. 10. Press ALT+C to close the OCR Correction dialog box and return to your document. By default, OCR corrections are automatically applied to every document that you scan. If you prefer to do this manually, go to the Scanning Settings Properties page (ALT+G, C) and press ALT+O to move to and uncheck the Automatically Apply OCR Corrections check box. Use the TAB key to move to the Apply button and press SPACEBAR. Last, press ENTER to close this page. Book 11 Managing Files Most of the routine tasks of managing and maintaining your document files can be accessed directly from the File Menu (ALT+F). If you sign in as an individual user, OpenBook uses C:\OpenBk8\Users\default\Library as the default file location. If you have signed in using the Multi-user feature, OpenBook creates an individual subfolder in your name. In this case, the location that your files are saved in is: C:\OpenBk8\Users\username\Library. If it is more convenient for you to save or open your files in a location other than the Library, follow these steps: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press ALT+C or click on Default File Location to place your cursor in the edit box. 4. Type the new default location. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. OpenBook has its own file format called obx, which is the default file format whenever you open or save a file. Files saved in this format are not compatible with versions of OpenBook prior to 8.0, however, the ark format is still supported so you can open saved files from a previous version. If you want a different file format set as the default file type, you must change the setting in the General Settings properties page. To change the default file format setting: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press TAB until you hear Default File Format or press ALT+F to activate the combo box. Use the UP or DOWN ARROW keys to select the file type you want set as the default. 4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Basic File Operations Creating a New File Select this menu item to create a new file. When you select New, OpenBook creates a new untitled document file. The shortcut key for this item is CTRL+N. Opening a File When you select Open, OpenBook opens a dialog box called, “Select a File to Open.” The dialog box contains a list of available files. Use TAB and SHIFT+TAB to move from field to field, and the UP and DOWN ARROWS to move from item to item within a field. When you locate the file you want to open, press ENTER. To open a file: 1. Press CTRL+O to open the Select a File to Open dialog box. 2. When the “Select a File to Open” dialog box opens, the File Name edit box is active. Press TAB to move to the Files of Type combo box and use the ARROW keys to select the format of the file you want to open. 3. Next, press SHIFT+TAB twice to move to the files list view. 4. Use the UP or DOWN ARROW key to navigate the List View to find the file or folder you want to open. When you have found it, press ENTER. 5. If you cannot find the file or folder in the List View, you may want to look in the Tree View. Press SHIFT+TAB to move to the Look in combo box. 6. Use your UP ARROW key to navigate the Tree View. As you move to each folder, it opens automatically revealing its contents in the List View below. 7. After you have selected the file format, found the folder, and selected the file you want to open, press TAB to move to the Open button and press ENTER. Recently Opened Files OpenBook lists the last five files you have opened on the File menu. The only files that do not appear in this list are DAISY audio files opened directly from a CD, music files opened from your hard drive or a CD, and image files. To access a recently opened file, press ALT+F to display the File menu and then press a number between 1 and 5 on the numbers row. Pressing 1 opens the most recent file, pressing 2 opens the second most recent file, and so on. Use the ARROW KEYS to move through the menu if you want to hear the names of each recently opened file. Opening Files with the Freedom Import Printer OpenBook is capable of opening the most popular file formats available for creating text documents. However, you may encounter documents where the author has either locked out direct access to the text in the document or created a graphic which represents text. In either case, OpenBook’s document converters are not able to directly open the document and provide access to the textual content. When you encounter these types of documents, utilizing the Freedom Import Printer, which installs with OpenBook, may provide you access to the content of the document. The Freedom Import Printer is a printer driver that sends its information to OpenBook instead of an actual printer. The information sent from the Freedom Import Printer is processed by OpenBook in the same way pages received from a scanner are processed. This optical character recognition (OCR) converts graphic based text into digital text, providing you access to read and modify the text. To utilize the Freedom Import Printer you must have an application capable of opening and printing the file installed on your computer. There are two methods for opening unrecognized files. If you have a screen reader such as JAWS installed on your computer, the first and preferred method of accessing files that may contain text rather than strictly graphics is to open a file using an application capable of directly opening the file format. If the screen reader provides you access to the file content, there is no reason to use the Freedom Import Printer to gain access. A popular file format where we recommend you try this direct access with is Adobe’s Portable Document Format (PDF). When authors create PDF files, they may provide screen readers direct access to the text contained in the file and eliminate the need to perform OCR. Depending on the age of the PDF file or the choices made by the author, direct access may or may not be available. Additionally, many PDF files are simply pictures of text pages and as such cannot provide screen readers direct access. When you encounter files which do not provide direct access through your screen reader, you will want to use the Freedom Import Printer to gain access. To use this printer, open the application's Print dialog box, and select Freedom Import Printer from the list of printers and initiate printing of the document. If OpenBook is not running, it will be launched and then the file will be sent to OpenBook for recognition. If OpenBook is already running, the file will immediately be sent to OpenBook and recognized. In both cases The recognized text will be placed in a new document in OpenBook. You can also use the Freedom Import printer to open a document from within OpenBook. To utilize this method, the file format needs to be associated with an application installed on your computer that is capable of opening and printing the document. To open a graphic file from within OpenBook press CTRL+O to open the Open File dialog box. In the Files of Type combo box, you will need to set the file format to “All” in order to find the file you want to open. When you open a .PDF or image file through this dialog box, OpenBook attempts to use the Freedom Import Printer. First, the application associated with the document is opened and the document is opened in the application. If you receive the message “Unknown file type,” then you will be unable to open the document from within OpenBook until you install the application that is capable of opening the specific file. Next, the Freedom Import Printer automatically sends the file to OpenBook for the OCR and closes the associated application. While most image files can be opened within OpenBook, files with a GIF extension should always be opened directly in the appropriate imaging software and sent to the Freedom Import Printer using the application’s print dialog box. Note: Files with a .HTM, .JPG, .TIF, or .PCX extension are directly supported by OpenBook. If you choose to open one of these formats, the Freedom Import Printer will not be used. Instead, OpenBook immediately begins to recognize the text in the file. No matter which method you use, it may take several minutes without speech or audio indicators to process the file, especially if it is large and contains a number of pages. When opening large files such as protected PDF files, it is strongly recommended that such imports are done by printing smaller groups of pages in increments. Once OpenBook begins to recognize the text, it will announce each page. If you want to keep the exact image, you must enable the Keep Exact View check box in the Scanning Settings Properties page prior to sending the file to OpenBook. Note: When opening unprotected PDF files, you will find it quicker to open these documents directly in OpenBook by selecting Adobe Portable Document Format (*.pdf) from the Files of type combo box in the Select a file to open dialog box. By default, the Freedom Import Printer prints in color. This means that if you have Keep Exact View enabled in the Scanning Settings dialog box and you send an image or file to OpenBook via the Freedom Import Printer, or you open a color image from within OpenBook which is processed using FIP, the Exact View of the image will be in color. While color printing can result in a more accurate OCR in the Text View, you may wish to disable printing in color and just print in black and white as color images do take up more space. To turn off color printing, open the print dialog box of the application you are printing from and select the Freedom Import Printer from the list of printers. Next, Choose Properties, navigate to the Additional page, and select Advanced. When this dialog box opens, navigate to the Tiff page and in the Bits Per Pixel, choose 1 bit – Black and White. After you apply this change, the text or images sent to OpenBook for OCR and the Exact View will be saved in black and white. If you open a document or image from within OpenBook and the Freedom Import Printer processes the document, color printing is always used by default. Appending a File If you are working in an OBX or ARK document, you can append the contents of another file to the end of the currently open document. To append a file, press ALT+F to open the File menu, use the arrow keys to navigate to Append File and press ENTER. This opens the Select a File to Append dialog box which works exactly like the Select a File to Open Dialog box. The only difference is that after you select a file and activate the Append button, the selected file is appended to the end of the currently open document as a new page. Closing a File When you close a document, OpenBook prompts you to save the document if you have made editorial changes. The shortcut keys for this item are CTRL+W or CTRL+F4. When you close a document, you are placed into the next open document. If no other documents are open, OpenBook places you in a new untitled document. Each new document is named Untitled2, Untitled3, Untitled4, etc. If you want OpenBook to begin with Untitled1, you must close and restart the program. Saving a File This menu item saves the current document in the default location or in the folder from which you opened the document. The shortcut key is CTRL+S. Save As This menu item allows you to save the current document under a new name, in a different file format, and in a different folder. Other supported file formats include ark, plain text, Word, Rich Text, and HTML. You should only save in the ark format if you need to access the file using a prior version of OpenBook. To Save As: 1. Press ALT+F to open the File Menu. 2. Use your UP or DOWN ARROW key to navigate to Save As and press ENTER to open the Save As dialog box. 3. When the Save As dialog box opens, the File Name edit box is active. So if you want to name or rename your file, just type in the new name. 4. If you want to save the file in a different folder, press SHIFT+TAB to move to the files List View. 5. Use the UP or DOWN ARROW key to navigate the List View and press ENTER when you find the folder where you want to save the file. 6. If you cannot find the file or folder in the List View, you may want to look in the Tree View. Press SHIFT+TAB to move to the Look in combo box. 7. Use your UP ARROW key to navigate the Tree View. As you move to each folder, it opens automatically revealing its contents in the List View below. 8. Press TAB to move to the Files of Type combo box and use the ARROW keys to select the file format you want to save. 9. After you have named your file, found the folder, and selected the file format you want to save to, press TAB to move to the Ok button and press ENTER. Creating a New Folder Since the Open, Save As, Save Pages, and Save to Audio items have the same dialog box features, you can create a new folder anytime you select these items. To create a new folder: 1. Press ALT+F to open the File Menu. 2. Use your UP or DOWN ARROW key to navigate to any of the following items: Open, Save As, Save Pages, and Save to Audio. 3. When the dialog box opens, press ALT+F to activate the New Folder button. 4. A new folder is created in the List View of the dialog box. Type the name of the new folder. 5. Press ENTER twice to open the new folder. Save Pages CTRL+SHIFT+S is the command that allows you to save either the current page or a range of pages in the open document. This item is useful when you scan pages of mail or other items to selectively save only the pages you want to keep. You can save just the page your cursor is on, or you can specify a range of pages to save. To save pages: 1. From the File Menu, choose Save Pages (ALT+F, then G). 2. The Save Pages dialog box opens with Save Current Page radio button checked. If you want to save only the current page, press ENTER. OpenBook takes you to the File Open dialog box and prompts you for a file name. 3. If you want to save a range of pages, press the DOWN ARROW once to check the Save Page Range radio button and activate the edit box. Type in the range of pages you want to save, for example, 2-6 or 2,3,4. Once you have entered a valid range, press ENTER or press TAB to go to the Ok button, then press ENTER. OpenBook will take you to the File Open dialog box and prompt you for a file name. You can cancel the operation at any time by going to the CANCEL button or pressing ESC. Note: If you have used the Renumber Pages function to change the number sequence in your document, you must specify the revised page numbers in the Save Pages dialog box. Saving to Audio If you own an audio player that will play WAV or MP3 files you will want to use this feature. Save to Audio converts OpenBook supported files into WAV or MP3 file formats using the currently selected reading voice. For example, if you use RealSpeak Solo Daniel as your reading voice, this is the voice you will hear in the resulting audio file that OpenBook creates. To save to audio: 1. Open or scan the file you want to save as audio. 2. Press ALT+F to open the File Menu. 3. Use your UP or DOWN ARROW key to navigate to Save to Audio and press ENTER to open the Save Pages dialog box. 4. If you just want to save the current page, press the TAB key to move to the Ok button and press ENTER. 5. If the document you opened is large and you are saving a range of pages, use your DOWN ARROW key to select Save Page Range. 6. Press TAB to move to the Page Range edit box and type in the page numbers. You can use dashes or commas between each number. 7. If you want to save the entire audio file as one file, press the TAB key to move to the Save Range as a Single File check box and press SPACEBAR to place a check in this box. Leaving this box unchecked saves each page as a separate file. 8. Press the TAB key to move to the Ok button and press ENTER. 9. When the Save to Audio dialog box opens, the File Name edit box is active. Type a name for the file in this edit box. 10. Press TAB to move to the Files of Type combo box and use the arrow keys to select the file format. 11. If you want to save the file in a different folder, press SHIFT+TAB twice to move to the files List View. 12. Use the UP or DOWN ARROW key to navigate the List View and when you find the folder where you want to save the file, press ENTER. 13. If you cannot find the file or folder in the List View, you may want to look in the Tree View. Press SHIFT+TAB again to move to the Look in combo box. 14. Use your UP ARROW key to navigate the Tree View. As you move to each folder, it opens automatically revealing its contents in the List View below. 15. When you have found the folder where you want to save the file, press TAB to move to the Save button and press ENTER to begin the text to audio conversion. This may take a few minutes depending on the size of the file. To cancel the process, press ENTER again. Note: If you attempt to save an audio file with the same name as an existing file, OpenBook adds 01 to the end of the filename. OpenBook does not overwrite the existing file. Document Properties Select this item to view specific information about the open document. CTRL+R Importing and Exporting Braille Files When exporting files to .brf or .brl format OpenBook translates in grade 2 Braille using the same page and line break as in the original file. By default, there are 25 lines per page and 40 cells per line. Braille files (.brf, .brl) are imported as text files. Currently, emphasized text (bold, italic, underline) is not imported into text files, but is maintained when exporting .brf or .brl files. To import or export Braille files, press ALT+F, B. This opens the Braille submenu, which has two options: Import a Braille File to Text Format and Export the Current File to Braille Format. To access files on your notetaker, please see the Book, Using Your Notetaker. Playing Audio Files OpenBook supports several popular audio formats including DAISY Audio (XML) and Music Files (MP3, MPG, WAV, and WMA file formats). To play an audio file or DAISY audio book, press ALT+F or click on the File menu and choose Open Audio Directory. Alternatively, press CTRL+R. When this dialog box opens, you are placed into a list view which initially shows the available drives on your computer. This includes A:\, C:\, your CD or DVD-ROM drive, and any external drives that are currently connected such as a USB thumb drive. Use the arrow keys to select the drive you want and press ENTER to open it. If the audio files are stored in a specific folder, repeat this process until you locate the specific folder, then select the OK button to open the files. As you navigate through the list view, OpenBook automatically tells you how many audio files are available in the selected drive or folder. For instance, if you have an audio CD inserted that contains 10 tracks, when you navigate to the CD-ROM drive, OpenBook says “contains 10 audio files.” After you choose an audio folder and activate the OK button, you are placed in a list of audio files, or if you have opened a DAISY book, the list of chapters or topics. To select a file or topic, press UP or DOWN ARROW. To expand a topic in a DAISY book, pres RIGHT ARROW and to close it, press LEFT ARROW. To begin playing the selected item, press INSERT+DOWN ARROW. Press CTRL to stop. If you use the arrow keys to select a different file while audio is currently playing, the audio is automatically stopped and you will need to press INSERT+DOWN ARROW again after making your selection. During playback, press LEFT ARROW or LEFT SHIFT to rewind five seconds, or RIGHT ARROW or RIGHT SHIFT to fast forward by five seconds. If you are listening to a DAISY book, you can adjust the speed of the narration by using ALT+CTRL+PAGE UP to increase the rate and ALT+CTRL+PAGE DOWN to decrease the rate. When you change the rate, it is saved for the current OpenBook session- even if you close and open a different file. If you close and restart OpenBook, the rate will revert to the default setting. Note: If you are playing audio from a CD or external USB drive and you eject the CD or disconnect the drive, you will receive a warning and the file will be closed. OpenBook will still remain open so you can select a different file. Book 12 Low Vision Features Masking Available in Read-only Mode with Text View, Masking emphasizes the text you are reading by shading the text you are not reading. With Masking, you have four options: Line Masking, Sentence Masking, Paragraph Masking, and No Masking. Note: If you enable Masking while you are highlighting text, highlighting is canceld and all highlight menu options are disabled. Additionally, when masking is on, OpenBook will not announce highlighted text and default display and masking colors are displayed instead of the highlight colors. To use Masking: 1. Press ALT+G or click on the Settings Menu. 2. Press M or select Masking Settings to open the Masking Settings Properties page. 3. Press TAB to move to the Masking Increments. Use the UP or DOWN ARROW key to select one of the four options: No Masking, Sentence, Line, and Paragraph. 4. If you selected Sentence, Line, or Paragraph, press TAB to move to the Text Slider control. Use the ARROW keys to lighten or darken the text on the page. 5. Press TAB again to move to the Background Slider control. Use the ARROW keys to lighten or darken the background color on the page. 6. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Text View Text View shows the text of a scanned page after it has been recognized by OpenBook. Text view is the primary view and is where you perform most editing functions such as spell check, delete or add new text, etc. This primary view is also where you can employ various OpenBook tools, such as highlighting text, adding bookmarks, inserting comments, and applying various low vision features such as font size, type, character spacing, and text and background color. Text View is always active by default after every scan. To change Text View elements: 1. Press ALT+G or click on the Settings Menu. 2. Press V or select Visual Settings to open the Visual Settings property page. 3. Press TAB or click on any of the controls and make the changes necessary for reading. 4. Press the OK button to exit this properties page. Note: to quickly change the Text Size, Color, Spacing or Font of your Text View, you can use the quick Low Vision Menu on the Menu Bar. Exact View Exact View is the scanned page displayed exactly as the original document. You activate Exact View by opening the View menu (ALT+V) and choosing Exact View. You can also press CTRL+SHIFT+V to cycle between Text View, Exact View, and Split view. Additionally, you can set Exact View as your preferred view when opening documents. To do this, open the Visual Settings properties page from the Settings menu and choose Exact View from the Preferred View combo box. All future documents will now open in Exact View. Note: If Exact View is your preferred view and you open a document that does not have an exact view available, the document is opened in Text View instead. In Exact View, you can: read the page, change background and text colors, use the dictionary and spelling tools, and control the zoom feature. Show Exact View is available for: * scanned documents if you have Keep Exact View enabled in the Scanning Settings properties page of the Settings menu. * Documents you send to OpenBook via the Freedom Import Printer, if you have Keep Exact View enabled. * Image Files (i.e. *.tif, *.jpg, *.bmp, or .pcx) you open via the CTRL+O option within OpenBook. The Exact View is available as an original .tif and .pcx image whether the Keep Exact View setting is enabled or not. To activate Keep Exact View: 1. Press ALT+G or click on the Settings Menu. 2. Press C or select Scanning Settings to open the Scanning Settings property page. 3. Press ALT+V or click on Keep Exact View to place a check in the box. 4. Press the OK button to exit this properties page. NOTES: * To change background and text colors or spotlight colors, you must go to the Visual Settings Properties page in the Settings Menu. * If you scan with the Color Scanning option enabled (off by default), you cannot apply any low vision color, such as yellow on blue background, to the Exact View. Scanning with this option enabled causes the exact view image to be saved with the original colors from the scanned page, which then prohibits OpenBook from being able to display low vision colors. Your chosen Low Vision colors, and all other chosen Low Vision settings, will apply to your Text View. Split View This powerful feature allows you to have access to both the exact view and the text view simultaneously, so you don't have to toggle back and forth when you are trying to compare the recognized text with the original image. You activate Split View by opening the View menu (ALT+V) and choosing Split View. You can also press CTRL+SHIFT+V to cycle between Text View, Exact View, and Split view. When enabled, the Exact View, or the original scanned image, is displayed in the lower part of the screen while the Text View, or the recognized text, is displayed in the top part of the screen. Additionally, you can set Split View as your preferred view when opening documents. To do this, open the Visual Settings properties page from the Settings menu and choose Split View from the Preferred View combo box. All future documents will now open in Split View regardless of whether they have an exact view available or not. Split View makes it much easier to compare the text in the original image with the recognized text to locate errors that may have occurred during OCR. If you find a possible error in the recognized text, you can quickly compare to the exact view of the document and then go into Edit Mode and use the standard editing keys to make the correction. Also, in Split View both the Exact View and Text View display the spotlighted text simultaneously. This feature is very handy for reviewing brochures, flyers, etc. where pictures and text tell the story, but word recognition might be difficult. The Split View option is available whether you have Keep Exact View enabled or not. If a page is scanned into OpenBook with Keep Exact View off, the bottom portion of the Split View will be displayed as a blank pane. This is useful if a document has some pages that have an exact view, and some that do not. It is possible to have a document such as this if portions were scanned during one session with Keep Exact View On, then later pages were scanned in and added to that same file, without the Keep Exact View setting enabled. All the normal editing features and tools you normally use while in Text View, such as Dictionary, Highlight, Bookmark, Insert Comment, Edit Mode, are available to the Text View while you are in Split View. Tip: While primarily a tool for low vision users, Split View is also useful when collaborating with sighted co-workers, as it allows you to visually compare the original scanned document alongside the recognized text. NOTES: * Changing low vision options such as text size, font, spacing, and margins only affects the Text View. Since the Exact View is simply the orriginal scanned image, OpenBook can not modify the actual image. * When changing the Cursor Text Color through the Visual Settings property page on the Settings menu, the new color will be applied to both the Text View and Exact View areas. This makes it easy for you to keep track of where you are in both views as you navigate. * If you scan with the Color Scanning option enabled (off by default), you cannot apply any low vision color, such as yellow on blue background, to the Exact View. Scanning with this option enabled causes the exact view image to be saved with the original colors from the scanned page, which then prohibits OpenBook from being able to display low vision colors. Your chosen Low Vision colors, and all other chosen Low Vision settings, will apply to your Text View, displayed in the upper portion of the screen. Scrolling the View You can use the mouse scroll wheel to scroll the text in the Text View, help window, or Exact View. In addition, when in Exact View, you